Ruma’s AI assistant knows your bookings, rooms and payments. Ask what you need to decide, in Greek or English, and when something needs doing it prepares it for you to approve.
Two rooms are turning over, the cleaner is waiting for keys, and your phone rings. A couple wants three nights next week and asks what it costs. A minute later a WhatsApp arrives from a guest who comes tomorrow: can she pay the rest on arrival?
Before, that meant opening the calendar, scrolling to next week, checking which rooms are really free, looking up what you charged, then opening her booking to see what she has paid. All with one hand, standing in a corridor.
With Ruma, you ask. “What’s free from the 14th to the 17th, and what’s my average rate that week?” The answer comes back in seconds, from your own calendar. “Book them in Atlantis, €240.” Ruma shows you the booking. You say yes. Back to the keys.
Most of running a season is answering questions. Is that room free? What should I charge? Who hasn’t paid? The assistant answers them from your own data, the moment you ask.
When an answer leads to an action, the assistant prepares it. You see exactly what will change, and nothing is saved until you confirm.
“Book Maria Georgiou in Atlantis, 14 to 17 August, €240.”
Ruma shows you the booking it will make: guest, room, dates, nights and price. Edit anything that’s off.
Only now is it saved. It’s on your calendar, and your channels see those nights as taken at their next sync.
A guest wants to stay two more nights. That used to touch the calendar, the booking, the invoice screen and a PDF export. Now it is four messages.
Ruma · Checks your calendar: the room is free on Friday and Saturday night.
Ruma · Shows the new dates and the new total. You say yes, and it’s saved.
Ruma · Creates the invoice from the booking and gives you the PDF.
Ruma · Hands you the updated confirmation PDF, ready for WhatsApp or email.
Every change in this conversation was a preview first, saved only after a yes.
For twenty years, property software meant screens. A calendar here, a payments tab there, a report you export on Sunday night. Most of the work was learning where everything lives.
That is changing fast. AI can now read a business’s own data and act inside its tools. The question moves from “where do I click?” to “what do I want done?”
For a small hotel or a few apartments, that matters more than for anyone. You don’t have a revenue manager, a reservations desk or a bookkeeper. You have a phone and a season. An assistant that knows your calendar and your numbers is the closest thing to that team, and it is why we are building Ruma around one.
Not from the internet: your rooms, bookings, guests and payments, across every property in your account.
Every change is a preview until you confirm it. The assistant prepares, you approve.
Today it handles bookings, invoices and PDFs. We add to it based on what owners ask for.
Try every feature, the assistant included, free for 14 days. No credit card.