“Do you have some rooms available?”
Answered in two minutes.
Bookings, deposits and invoices for small rentals in Greece. Built in Halkidiki.
Philoxenia 2026Tech Hub · Booth A25TIF-Helexpo, Thessaloniki13–15 November
→ or swipe to start
The problem
The guest is on the phone. The answer is in six places.
Incoming call
Maria K.
+30 69• ••• ••••
“Hi! Do you have a double free from the 14th to the 20th of July?”
Notebook
Rm 4 — Nikos??
14/7 15/7→20/7
deposit ??
“Is the studio still free 14–20/7? We send deposit tomorrow 🙏”
Yesterday, 23:41
“We are 2 adults + 2 kids. Anything for July?”
3 unread
“Rooms in Kassandra for mid-July? Please DM 🙂”
14 comments
Booking.com
New reservation · Garden Studio
16 → 18 July · 2 guests
Did you block it on Airbnb?
14/715/7Rm 2PetrovPetrovRm 4?Nikos?
So you say “I’ll call you back” — and she books somewhere else.
01 · Availability & booking
With Ruma, you answer before she hangs up.
M
On the phone · Maria K.
“A double for 2 adults, 14–20 July?”
“Yes! Sea View Double is yours.”
0:00on the
phone
booking_0002147.pdf1 / 1
Villa Thalassa
Kallithea, Halkidiki 630 77+30 69• ••• ••••
| Quantity | Description | Unit Price | Amount |
|---|
| 6 | Sea View Double · nights | €70.00 | €420.00 |
| Total | | €420.00 |
PDF sent to Maria on WhatsApp
→ next step, or click a step or a free room
Sample data
02 · Payments
Who paid, who left a deposit, who still owes. At a glance.
Click any booking to record a payment.
Sample data · 1–14 August
03 · Invoices & tax
The booking becomes the invoice. Taxes already on it.
Deposit paid
Maria Konstantinou
Sea View Double · 14–20 July
- Nights
- 6 × €70
- Total
- €420.00
- Received
- €126.00
InvoiceINV-2026-031814 July 2026
| Description | Amount |
|---|
| Accommodation · Sea View Double14–20 July 2026 · 6 nights × €70.00 | €420.00 |
| Net amount | €371.68 |
| VAT 13% (included) | €48.32 |
Total€420.00
€126.00 deposit received€294.00 due on arrival
Local tax report
July 2026 · all rooms
€0
513 taxable nights × per night
Registration bookExcel
Payment listExcel
Revenue by roomExcel
→ create the invoice, then the month’s tax report
Sample data · set your own rates
04 · Expenses & room performance
Know what each room earns, what it costs, and where you’re too cheap.
ExpensesJuly 2026 · 18 rooms
€5,010
Revenue€34,860
Expenses−€5,010
You keep€29,850
Room occupancyMay–September · top 5 of 18
Drag the slider to try a new price
Sample data
05 · AI assistantBeta
Ask it like you’d ask your accountant.
It reads your bookings, payments and rooms, and answers in plain Greek or English.
Ruma AssistantReads your data · never changes it
Ask anything about your bookings…
→ ask the next question, or click one
Sample data
06 · Premium support · Built in Halkidiki
Other apps give you a ticket number. We give you a phone number.
Call us. Anytime.
You talk directly to the team that builds Ruma. In Greek or English, on a Sunday in August too.
We come to you.
We’re based in Halkidiki. If you’d rather sit together, we’ll come by and set it up with you on site.
Ready in 24 hours.
We set up your rooms, prices and channels, and bring over your bookings from Excel, the notebook or Booking.com. Free.
“
RUMA is a much more cost-efficient solution and has skyrocketed my management.
Tankica Plagianou · Book Inn, Nea Kalikrateia
Philoxenia 2026 · Tech Hub · Booth A25
Run the whole season from one screen.
Philoxenia sale · 60% off · 13–15 Nov only
€200€500/ year
- Less than €17 a month
- Unlimited rooms, properties and staff
- No commission on bookings. Ever.
- Airbnb, Booking.com and Vrbo sync
- Premium support included
Sign up at the stand
We do the setup. You keep taking calls.
We call you within 24 hours, set up your rooms and channels, and bring over the bookings you already have. Then the team is one phone call away.
AvailabilityConfirmationsPaymentsInvoices & taxExpensesAI assistantPremium support
tryruma.app/philoxenia
Scan to lock in the show price.
Tech Hub · Booth A25TIF-Helexpo, Thessaloniki · 13–15 NovemberBuilt in Halkidiki